Buyers Assistant: Shoprite

Buyers Assistant

Reference Number: SHO250805-9

Location: Brackenfell, Cape Town

Closing Date: 12 August 2025

Purpose of the Role

The purpose of the Buyer’s Assistant role is to provide essential operational and administrative support to the Buying team, ensuring the smooth execution of the buying process and contributing to the achievement of commercial and strategic objectives. This includes capturing and maintaining accurate buying data, placing and processing purchase orders, resolving vendor and store queries, and supporting all administrative functions necessary for effective product lifecycle management.

This role requires a detail-oriented, organised individual with a strong sense of urgency, energy, and the ability to work collaboratively within a high-performance retail environment.

Key Responsibilities

Accurately load product costs to support stock ordering by the Planner.
Determine correct pricing structures across various units of measure and ensure proper loading of supplier details.
Perform quality checks on sales and cost price data; correct any discrepancies promptly.
Ensure accurate capturing and maintenance of retail pricing.
Resolve store-related incidents efficiently (e.g., DC mispicks, barcode issues).
Assist with customer stock queries and internal stock transfers as needed.
Maintain accurate loading of new product listings in SAP Buying as approved by the Buyer.
Communicate new listings and key data (e.g., ties and highs) to the DC Planner.
Set system flags to range/list products at store level appropriately.
Liaise with Replenishers to ensure timely ordering and delivery coordination.
Capture markdowns and deranging of products timeously.
De-link discontinued items from the system.
Maintain accurate filing of invoices, article forms, and cost documentation.
Generate reports for review by the Buyer and assist in monitoring performance against KPIs.
Escalate issues to the Buyer where appropriate for resolution.

Qualifications

Grade 12 / Matric – Essential

Experience

Minimum 1 year in a similar administrative or support role within buying or planning – Essential

Knowledge & Skills

Exposure to a retail buying environment – Essential
Proficiency in MS Office 365, particularly Excel (including the use of formulas) – Essential
Working knowledge of SAP Buying or Retail systems – Advantageous
High attention to detail, accuracy, and efficiency
Strong communication and time management skills
Ability to prioritise, multitask, and meet deadlines under pressure

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