Facilities Administrator/Receptionist
Location: Centurion, Gauteng
Closing Date: 13 February 2026
Job Description
Primary Purpose of the Job
- To provide administrative and clerical support to the centre management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties.
- To perform to the best of your abilities all duties and responsibilities reasonably assigned to you.
- You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.
Key Performance Areas (KPA’s)
- Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by: o Assisting company personnel and service providers as needed
- Keeping management informed of area activities, any significant problems, and cleaning concerns
- Responsible for maintaining courteous, professional relations with clients and the public
- Responsible for related duties as required or assigned
- Request quotes for jobs assigned by Centre/Property/Facilities manager
- Issue orders by means of IT systems when required
- Call out contractors as and when required
- Collecting outstanding invoices from suppliers
- Monitoring progress on all open/uncompleted jobs
- Keeping OHS files updated for Property/Facilities manager
- Answering of the switchboard and diverting calls to the correct person
- Taking messages and ensuring that the message is delivered timeously to the correct person.
- Attending to clients and ensuring that the person being visited is informed
- Schedule board room bookings
- Arranging deliveries and collections of documents
- Arranging couriers services
- Filing and sorting post
- E-mails and faxes are routed to the correct department
- Distributing of memos and correspondence and assisting with typing when necessary
- Assist Centre Manager with collecting turnovers, credit control and any other tenant related issues
- Keeping office neat and ordering of stationary supplies.
Skills and competencies
- High level of integrity and professionalism
- Attention to detail
- Proficiency in MS Office Suite
- Be able to work under pressure and quick turnaround time
- Oral and written communication skills
- General administrative and report writing skills
- Conflict and dispute resolution skills
- Problem solving skills
- Computer proficiency skills
- Time management skills
Experience and Qualifications
- Grade 12 (essential)
- Administrative or technical diploma/certificate will be an advantage
- 2 years general administrative experience
- 1 year systems experience
- Technical property related experience will be an advantage
- Customer and supplier liaison experience will be an advantage
- Previous experience and / or knowledge of the property industry will be an advantage
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