Personal Assistant: Department of Health

Personal Assistant

Reference Number: REFS/024328

Location: Charlotte Maxeke Johannesburg Academic Hospital

Closing Date: 24 December 2025

Requirements

Matric
An appropriate 3-year Degree or Diploma in administration or a secretarial diploma / Diploma in Public Administration/ OR relevant administrative qualification
3-5 years secretarial experience is essential in office of Senior Hospital Nursing or Medical Manager
Excellent organizational skills, ability to multi-task, excellent communication, and report writing skills, ability to work under pressure, professional etiquette to present the senior manager’s office
High level of reliability and ethics and commitment to work beyond call of duty
Excellent computer skills in Microsoft packages
Maintain confidentiality in the office
Ability to act with tact and discretion

Provide secretarial and administrative support services to the Nursing Director’s office
This will, inter alia entail the following:
- Establish and maintain efficient administrative systems for work coordination
- Office management, diary management, organize and plan logistics for meetings, take minutes and ensure proper keeping
- Ensure strategic decisions taken in meetings are actioned timeously
- Organize refreshments for visitors and other stakeholders that may engage with the office
- Screen correspondence and telephone calls
- Receive and direct correspondence to relevant managers or departments
- Drafts routine correspondence and reports if required
- Collects all relevant documents to ensure the Nursing Director is prepared for meetings
- Supervision of Clinical and Nursing Managers secretaries
- Create and maintain an appropriate filing system using the approved departmental file plan
- Operates office equipment i.e. computers, photo copiers, etc.
- Handle the procurement of standard items like stationary, refreshments etc and understanding of cost containment
Remain abreast with the procedures and processes that apply in the office of the Nursing Director by studying the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly

Personal Assistant

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