Receptionist Gqeberha
Closing Date: 22 August 2025
Role Purpose
Seeking a friendly, efficient, and well-organised Receptionist / Front Desk Administrator to deliver exceptional front-of-house service and administrative support. This role is the first point of contact for visitors and callers, and plays a key role in ensuring the smooth running of daily office operations.
Key Responsibilities
- Provide professional front-desk support by answering calls, taking messages, and making outbound calls on behalf of staff
- Welcome visitors and direct them to appropriate appointments or departments
- Manage bookings for boardrooms and visitor parking
- Take minutes during official meetings, type, and distribute them timeously
- Capture data from building audit sheets and maintain filing systems
- Order and coordinate stationery supply for staff across departments
- Receive, sort, and notify employees of incoming mail and packages
- Send regular internal communications regarding office management matters
- Support various departments with general administrative tasks
- Assist in project-related administration and ad hoc assignments as required
Qualifications & Experience
Minimum Requirements:
- Matric / Senior Certificate
- Certificate in Reception, Administration, or Secretarial Studies
- Valid South African Driver’s Licence
- Minimum of 1 year relevant experience in a reception, switchboard, or administrative support role
- Trained in reception/switchboard operations in a customer-facing environment
Technical Skills:
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Accurate data capturing and typing skills
- Meeting coordination and minute-taking
Core Competencies
- Strong customer/client orientation
- Excellent oral and written communication skills
- High attention to detail and accuracy
- Professional telephone manner and interpersonal skills
- Ability to manage stress and multitask effectively
- Strong organisational, planning, and scheduling skills
- Collaborative team player with strong relationship-building abilities
- Good listening and reasoning skills
- Able to work with ambiguity and show initiative
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