Programme Administrator
Reference Number: 202602-PAKZN
Closing Date: 4 February 2026
Description
The duties and responsibilities of the Programme Administrator will include, but not be limited to:
- Day-to-day office support and administrative assistance to the programme team.
- Assist with procurement administration, including obtaining quotes from suppliers for programme-related services, and submitting invoices to finance
- Supply chain monitoring of key commodities for programme interventions.
- Document management and filing, including electronic filing on the central database
- Assist with transporting supplies, equipment, commodities, and the collection of documents from the field
- Maintain programme team calendar of events, key meetings, and training calendar
- Assist with locating venues for implementation activities within selected communities.
- Develop and maintain a network of working-level external contacts, e.g. Printing suppliers
- Liaison with third parties (i.e., caterers, venues) as required
- Collate materials (stationery, printing, etc.) for meetings and trainings
- Capture and verify information on various databases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel)
- Maintain office supplies and equipment inventory as required
- Maintain administrative records, including meeting minutes and reports
- Ad-hoc duties as required by the programme team.
Requirements
Required Qualifications, Skills,and Experience
- Post matric qualification, Office or Business Administration Certificate or Diploma.
- Minimum of 3 years’ experience in an administrative and/or Personal Assistant role.
- Strong computer literacy, including proficiency in MS Excel, Word, PowerPoint, email, and internet applications.
- Proven experience in arranging flight bookings, finance administration, procurement processes, and training logistics.
- Excellent written and verbal communication skills in English, with the ability to interact effectively at all levels of staff and with external stakeholders.
- Previous experience working within the NGO/NPO sector will be advantageous.
- Strong attention to detail with excellent organisational and time-management skills.
- Valid driver’s licence and must reside within the Durban region.
Personal Competencies
- Sound interpersonal relations and professional customer service orientation
- Ability to multitask, prioritize effectively, and work under pressure
- Attention to details
- Strong organisational and problem-solving skills
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