Admin Assistant: SITA

Admin Assistant

Reference Number: VAC01020/26

Location: SITA Erasmuskloof

Closing Date: 30 January 2026

Purpose of the Job

To provide Administrative Assistant support to the sub-department and ensure corporate support across the unit.
Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Receive and record incoming and outgoing correspondence to ensure proper record-keeping for the sub-department.
Prepare and distribute minutes and presentations as well as general office documentation/communication, to ensure that information reaches relevant identified parties.
Perform general office duties.
Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub-department.
Responsible for the accommodation and flight arrangements for the sub-division in accordance with SITA travelling policy and procedures to the satisfaction of the division.
Provide management support to the subdepartmental budget
Ensure adherence to the organisation quality standards in terms of documentation that requires management
approval

Minimum: Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4-certificate of competence) –depending on operational requirements.
Experience : 1 – 2 years experience applicable to the specified discipline.

Knowledge of principles and practices of organisation, records management and general administration.
Basic principles of bookkeeping. Computer literacy. Office Management. Ability to operate standard office equipment.
Ability to follow written and oral instructions. Office Management. Business writing skills. Report writing skills, in statistical analysis.

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