Logistical Support Officer
Reference Number: REFS/024276
Location: Sizwe Tropical Disease Hospital
Requirements
- Grade 12
- National Diploma (equivalent to NQF level 6)/ Bachelor’s Degree (equivalent to NQF level 7) in Supply Chain Management/Logistics Management/ Public Management/ or equivalent qualification
- 3 years’ experience in Warehouse
- Experience in Warehouse Management within a public health institution will be an advantage
- Strong leadership skills and ability to interpret and implement policies, directives, and guidelines of the Gauteng Department of Health
- Must have the understanding and knowledge of Supply Chain Management and the following prescripts:
- PFMA, PPPFA, PPR 2022, Treasury Regulations
- Good leadership and proactive skills are required
- Proficiency in Microsoft Office (Word, Excel)
- Must have a good understanding of stock management, PFMA, and public health policies
- Computer literacy, planning, problem-solving, good leadership, and proactive decision-making skills, paying attention to details, time management, strong written and verbal communication, and interactive skills are essential.
Duties
- To perform administrative and supervisory functions
- Plan and allocate daily tasks to the material recording clerk, stores assistants, manage staff leave, and monitor attendance times of staff in the store
- Conduct staff performance review and implement performance management development system processes as required
- Supervise, train, mentor, and, where necessary, discipline staff to maintain the code of conduct within the respective area of responsibility
- Ensure that daily follow-ups are done on the O-9 file. Oversee and ensure accurate and timeous capturing and finalization of received invoices according to SOP
- Monitor appropriate management of all processes, including proper record keeping and filing, timeous collection of purchase order documents, and submission of invoices for payments
- Ensure effective communication between different stakeholders in facilitating the management of expired stock, stock return documents, and receipt vouchers
- Manage and facilitate requisition and utilization of consumables in the designated area. Assist the receiving material recording clerk in resolving receiving-related queries for effective receiving processes
- Conduct stocktaking periodically and manage the warehouse to ensure that there is always enough stock in the warehouse all the time
- Compile the monthly Theoretical Stock report and Bi-Annual Stocktake report
- Ensure continuous compliance with SOPs, policies, and Supply Chain Management-related legislation
- Participate in warehouse meetings and attend training programs as required. Participate and ensure that the unit complies with the ideal hospital requirements. Be willing to rotate within different sections of the Supply Chain when operationally required.
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