Chief Administration Clerk: North Link College

Chief Administration Clerk

Closing Date: 13 June 2025

Minimum Requirements

Minimum three (3) year qualification (Diploma or Degree) in Human Resources Management.
Minimum of two (2) years’ experience in a Human Resource Environment.
Experience using a Management Information System (MIS) will be an added advantage.
Understanding of the PERSAL system.
Knowledge of storage and retrieval procedures in the work environment.
Understanding of legislative frameworks governing Public Services.
Computer literacy (Microsoft Office Package).
Valid driver’s license.

Facilitate the development of HR policies and systems relating to archives, document management, HR registry, and records keeping.
Develop plans and strategies relating to registry management.
Safeguard human resource records.
Supervise and provide registry counter services.
Supervise and render effective filing and HR record management services.
Supervise operation of office machines related to registry functions.
Supervise processing of documents for archiving and/or disposal.
Supervise staff.
Provide conditions of service and remuneration for employees.
Process pension, housing allowance, and long service benefits.
Maintain signed contracts of employment on salary files.
Process employee leave.
Maintain staff files ((employment contracts, details, leave forms).
Receive all termination paperwork and terminate employees as and when required.
Process payroll for all employees and deal with all administration and and queries relating to the Pension Fund and Medical Aid.
Submit reports to management as required so that they are informed of HR related matters and can take informed decisions.
Keep signed and confirmed Declaration of Interest and Confidentiality Agreement for all employees.
Keep staff records up to date and record changes to employees’ details (change of address/bank details).
Provide recruitment and selection services to the college.
Provide an effective and efficient records management services.

Applicant must submit the following documents