SIQALO FOODS subsidiary of RCL FOODS are in search for a Receptionist and Site Administrator to join the FOODS DIVISION and will be based in Boksburg.
Closing Date: 25 January 2025
Job Description
- The purpose of this role is to perform all administrative and secretarial functions required by the Boksburg site.
- Provides an administrative support service to the leadership team at the Boksburg site.
People living with disability are strongly encouraged to apply.
Minimum Requirements
- Secretarial Diploma or any related qualification
- 2 years of secretarial and administrative experience
- SAP Knowledge and proficiency in Microsoft Excel
Duties & Responsibilities
- Performs administrator duties and attends to routine and specific matters of a business for the site leadership team
- Manages the calendar and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations and coordinating logistic requirements for visitors.
- Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings.
- Maintains office environment and equipment, coordinating maintenance and repairs
- Overseeing office services (Cleaners, handymen)
- Arranges the receiving and distribution of mail and courier requirements
- Assist with ordering of stationery
- Recording and maintaining office expenses
- Coordinating internal and external events
- Taking and ensuring messages are passed to the appropriate staff member on time
- Managing meeting room availability
- Receiving, sorting, distributing and dispatching daily mail
- Sign for deliveries and ensure packages are distributed accordingly
- Monitor access to the premises, ensuring that only authorized personnel and visitors enter the building
- Arrange catering for all site meetings/events as required
- Control visitor PPE
- Create workflows / raise POs for monthly and ad hoc general site services/goods
- Attend to payment queries loaded on SharePoint as they are created
- Compile accruals for each month at the financial month-end
- Create expense claims for executives/leadership team as required
- Assist IT with ordering of laptops, PCs SIM cards, etc
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