Project Administrator, NW Province: HIVSA

The Project Administrator (CAFHE Project) is responsible for the development and maintenance of a quality, organized and workable administrative system for the program that ensures effective and efficient linkages between the program and sub-partners participating in the program.

Minimum Requirements

Education:

• Minimum of a Diploma in Social Auxiliary work, Administration, and Social Sciences

Experience:

• Minimum of 2 – 3 years’ experience in an administrative / Community Based Organization (CBO)
  environment.

Competencies / Skills / Attributes / Knowledge:

• Ability to work with people, serve internal staff and build relationships.
• Demonstrated ability to pay strong attention to detail and show accuracy when working with
  sensitive information.
• Computer literacy to work mainly on the MS Office suite and PTRAIL.
• Proven ability to exercise self-discipline and time management, and ability to prioritise tasks and
  work to meet deadlines.
• Excellent communication skills, both written and verbal, and telephonic.

Working Environment:

• Based at HIVSA’s Offices located in the North-west province.
• Support program teams based in other regions as and when needed.
• Participate in some level on-site based activities to support program and implementation which
  include donor or other stakeholder site visits.

Additional Organizational Requirements:

• Valid driver’s license may be preferred.

Key Performance Areas

Financial Management – Monitoring of HIVSA assets (power banks, routers, modems, laptops,
cellphones etc), stationery and vouchers, using inventory and tracking lists, and working closely
with procurement.

• Tracking assets and stationery for the program using existing inventory lists and preparing
  required documents to ensure effective and efficient use of resources.

Stakeholder Engagement and Management – To build and maintain relationships, and provide
administrative support to the HIVSA stakeholders – the internal HIVSA staff, as well as external
stakeholders such as sub-partners, Department of Social Development, Department of Health, IDC,
USAID etc.

• Ensure effective and efficient linkages between CAFHE programs and all sub-partners
  participating in the program.

Product and Services – The development and maintenance of a quality organized and workable
administrative system.

• Program HR documents (timesheets, timecards, telephone bill) that are correctly completed are
  collected and submitted.
• Filing and maintenance of attendance and training registers, and distribution of timesheets.
• Taking minutes during meetings

Internal Organisational Processes – Comply with HIVSA processes, policies, SOP’s, and systems.

• Support Project Managers and other team members with program activities.

People Culture – Provide any form of administrative support and service to help the rest of the
team meet their goals.

CLICK HERE TO VIEW & APPLY

Closing Date: 3 June, 2024

Other Opportunities: Vacancies