Office Fleet Administrator, NW Province: HIVSA

Office Fleet Administrator Main Purpose

The overall purpose of the Office Fleet Administrator role is to provide support to the operational activities of the organization ensuring effectiveness and efficiency. This role is to ensure that the premises, offices, facilities, fleet vehicles and equipment are always working and function efficiently.
The Office and Fleet Administrator is responsible for the administration and implementation of activities
to ensure a fair and just working relationship between HIVSA as an employer and its employees.

Minumum Requirements

Education:

• Minimum of a matric qualification.
• A diploma in Supply chain management or logistics management would be an advantage.

Experience:

• Minimum of 3 years’ experience working within an Operations, Logistics, Property, Fleet
  environment.
• Would be an advantage having worked in a fleet or distribution environment.
• Would be an advantage having worked in an operational environment with facilities, vehicle
  or maintenance experience.

Competencies / Skills / Attributes / Knowledge:

• Demonstrate high work ethic and show strong ownership for the responsibilities of the role.
• Demonstrated ability to develop and manage relationships with a wide range of stakeholders.
• Good decision making and problem-solving skills with the focus on innovation and continuous
  improvement.
• Excellent communication skills, both written and verbal.
• Detail and accuracy oriented, and ability to analyze data and write reports.
• Good time management skills, ability to prioritize tasks and work towards deadlines and work
  under pressure.

Working Environment:

• Based at HIVSA’s Offices located in the North-west province.
• Support program teams based in other regions as and when needed.
• Participate in some level on-site based activities to support program and implementation which
  include donor or other stakeholder site visits.

Additional Organizational Requirements:

• A valid driver’s license may be preferred.

Key Performance Areas

• Strategy – Inventory Management and Procurement
  • Facilities Maintenance and Space Utilization
  • Fleet Management and Cost Control:
• Financial Management – Fleet Management , Bank reconciliations
• Stakeholder Engagement and Management – Building capacity, skills and confidence for internal
  stakeholders, departments, and managers to operate independently and confidently within their
  areas of responsibility.
  • To set up, attend and actively engage in management activities and staff meetings to ensure
    there is a staff understanding and implementation of financial policies and procedures,
    providing resources and support to advance the objectives of the organization and to set the
    tone and culture of the organization’s values and culture – at an EXCO, MANCO and daily
    operational level
• Product and Services – Premises, Offices and Facilities:
  • Support with the daily functioning of the office, its equipment, and surroundings (office
    equipment, generator, satellite properties, tenant management, storage facilities, relationship
    with office landlords, office security, etc).
  • Support with regular property and resource inspections and maintenance.
  • Support with ensuring all property and resources are insured and schedules and policies are
    always updated.
  • Support with ensuring the asset register is constantly updated and maintained.
• Internal Organisational Processes – Assist in the enforcement of the Fleet Management policy
  • Provide support to the organization on relevant Laws, regulations and matters of compliance.
  • Risk Management processes.
• People Culture – Provide support, resources, and guidance to other departmental staff members to
  carry out their duties.
  • Support the team and their performance to support the achievement of program objectives.

CLICK HERE TO VIEW & APPLY

Closing Date: 3 June, 2024

Other Opportunities: Government Vacancies