Bhekisisa Centre for Health Journalism seeks to appoint a Office Administrator based in Johannesburg.
The Office Administrator role is to ensure that Bhekisisa operations run smoothly and all programmes and projects are fully supported.
Key responsibilities for the Office Administrator will include:
- Tag office equipment and keep asset register updated
- Maintain records of warranties/repair for all equipment
- Add Bhekisisa stories monthly to syndication partner spreadsheets
- Handle logistics for Bhekisisa in-person events, webinars and trainings:
- Book venues
- Book flights and accommodation for speakers
- Compile packs for Bhekisisa training workshops
- Work with the senior programme manager to organise all events
- Handle day-to-day administrative duties:
- Compile supporting documents and process weekly payments from staff and service providers
- Produce a monthly invoice for Bhekisisa office cleaner
- Source flights and accommodation and book car hire for staff travel
- Compile travel reconciliations post-staff travel
- Make sure post-trip survey is completed by reporters
- Compile documents for visa applications
- Source travel insurance
- Identify office supplies that are low in stock
- Identify items for repair or replacement
- Ensure that staff keep the kitchen area clean
- Maintain the office filing system (includes all receipts, payments, invoices, quotes etc)
Requirements
- A diploma in office administration or similar qualification
- A minimum of 5 years’ experience in an administrator/secretarial role is essential
- Experience in the non-profit environment and regulations governing will be an advantage
- Excellent computer skills including Word and Excel
- Ability to work on multiple projects at the same time
- Ability to work independently and also as part of a team
- Excellent writing and language skills, including spelling and grammar, and attention to detail
- Willingness to work outside of working hours should this be needed
- A high degree of professionalism and maturity
- Ability to prioritise tasks in a high-energy, fast-paced environment
APPLY FOR THIS JOB
Closing Date: 7 June, 2023
Other Opportunities: NGO Vacancies
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