Grants Officer, North West Province: HIVSA

Grant Officer Overall Purpose

The overall purpose of this role is to accurately record and manage financial transactions related to
grants administration.
The role oversees the administration and compliance of grant-funded programs.
This includes developing grant agreements, establishing reporting frameworks, and monitoring program
activities to ensure compliance with grant requirement regulations.

Grant Officer Minimum Requirements

Education:

• Minimum of a matric qualification.
• A Diploma or bachelor’s degree in commerce, Accounting, Business Administration, Social
  Sciences, or a related field would be an advantage.

Experience

Minimum of 3 – 4 years working in a Grants or donor funded environment, and specifically
working with USAID and other sub-partners.

• Experience or having worked in a contracts background would be an advantage to this role.
• 1 – 3 years’ experience working with the MS Office suite.
• Some experience of working with QuickBooks or the Pastel suite would be an advantage too.

Competencies / Skills / Attributes / Knowledge:

• Maintain confidentially given the nature of the information being worked with.
• Demonstrated ability to develop and manage relationships with a wide range of stakeholders.
• Good decision making and problem-solving skills with the focus on innovation and continuous
  improvement.
• Excellent communication skills, both written and verbal.
• Detail and accuracy oriented.
• Good time management skills, ability to prioritize tasks and work towards deadlines and work
  under pressure.

Working Environment:

• The role is based in the North-west province, the incumbent may be required from time to attend
  meetings at HIVSA’s Head Office located in Aeroton, Johannesburg.
• Follow a hybrid model of remote and office-based attendance as per company policy.
• Participate in high level on-site based activities to support program and implementation which
  include donor or other stakeholder site visits.
• May be required from time to time to travel to events outside of the normal office environment.
• May be required from time to time to participate in events and sessions outside of normal working
  hours.

Additional Organizational Requirements:

• A valid driver’s license is required, and active driving experience.

Key Performance Areas

• Financial Management – Record and maintain financial transactions.
• Stakeholder Engagement and Management – Ensure CBO’s and other stakeholders are informed, trained and well capacitated regarding HIVSA and grants policies and procedures.
  • To build and maintain relationships, and provide support to the HIVSA stakeholders – the
    internal HIVSA staff, as well as external stakeholders such as donors, funding agencies,
    Department of Health, IDC, USAID etc.

• Product and Services – CBO relationship and process management:
  • Payments to CBO’s
  • Reporting
  • Recordkeeping
• Internal Organisational Processes – Proactively be on the alert for opportunities where potential, suspicious or actual fraud or mismanagement might occur, then report to the Assistant Finance Manager & Compliance Manager as well as program’s relevant official.
• People Culture – Participate in building an engaged and committed culture within HIVSA committed to the values and mission of the organization.

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Closing Date: 3 June, 2024

Other Opportunities: Vacancies