Admin Intern at enke: Make Your Mark

enke: Make Your Mark is recruiting for an Admin Intern based at offices in Hurlingham, Johannesburg.

Overview

The Administrative Intern at enke is a developmental role for someone with excellent organization and communication skills, high levels of attention to detail and the ability to work autonomously.  Reporting to the Operations Manager: HR & Admin, but working very closely with the Head of Operations, the admin intern will be responsible for multiple administrative functions of the office (see below for more detail) and will also be required to provide ad hoc support to the team as needed.

This is a developmental role that will give extensive experience in general office administration, project administration, financial administration and exposure to enke’s networks and may lead to future opportunities within the organisation. As an organisation that supports grassroots community development, candidates should ideally be South African and be able to communicate in English and at least 2 other official languages.

Roles and Responsibilities

The enke Admin Internship is designed to give the individual an opportunity to work across multiple parts of the organization and engage in various projects.

• Assist with the preparation and logistics of enke’s key program activities.
• Coordinate and support the running of project events such as training retreats.
• Liaise with diverse stakeholders (youth participants, schools, community groups, donors, various spheres of government & other NGOs).
• Assist with monitoring and evaluation of programs and compilation of reports. Manage volunteers, as necessary.

The areas of responsibility are as follows:

General Office Administration

• Office administration and reception
• Finance admin (requisition forms, printing, photocopying, filing)
• Printing and photocopying
• Office calendar updates (meetings, new staff etc)
• General filing and office upkeep (keeping the space neat, packing / unpacking as needed)

Financial Admin 

• Procurement and payment – working with Program Officers to identify high quality service providers and ensure invoices meet VAT standards
• Contribute to preparation and execution of organizational and project financial audits
• Ad-hoc Financial Admin support to the Head of Operations
• Purchasing and maintaining stationery, office consumables, furniture and IT equipment
• Filing and storage – Managing office hard copy and digital files for ease of access, sharing and security and IT equipment

Stakeholder Management 

• Liaise with diverse stakeholders (service providers, youth participants, schools, community groups,
• donors, various spheres of government & other NGOs);
• Coordinate internal and external communications

Alumni Network Management 

• Create engaging online Monthly Activities g via WhatsApp or Facebook
• Co-management of the Alumni Social Media Pages (Facebook and Instagram): Sharing stories, pictures and engaging with enke Alumni
• Manage the Alumni Mentorship program – administrative and logistical support.
• Desktop Research on Alumni Engagement Best Practice
• Alumni information update on Salesforce
• Alumni Mapping – Creating comprehensive reports on Alumni interactions (identification where are the alumni, provinces, number of active alumni, their current activities, platforms they engage best with etc).
• Desktop research on Alumni informed opportunity needs – Identifying the relevant opportunities, verification of such opportunities and sharing of such opportunities with enke’s Alumni network.
• Manage the Alumni Insight Survey (Tracking engagements, updates on engagement, for reporting purposes)
• Assist with planning, coordinating, and execution of the online Alumni Summit (An enke online interactive Alumni Connect Event).

Ad hoc responsibilities

• Available to assist with other responsibilities to advance the organization’s goals and mission
• Work with relevant enke: Make Your Mark departments to develop growth opportunities
• Provide other administrative support as needed

Qualifications and Requirements

• Tertiary education or currently studying (distance learning or part time)
• Relevant work experience and/or interest (ideally in administration, finance, cashier, reception, data capture, etc/)
• Fluency in written and spoken English and ability to speak at least two other South African languages fluently
• Evidence of active engagement within a university or community context (e.g. volunteering, membership in societies or positions of office or active engagement within your community or community projects)
• Excellent written communication skills, presentation skills and interpersonal skills
• High proficiency in Microsoft Office, especially Microsoft Excel
• Experience with using social media platforms (Facebook, Twitter, WhatsApp etc.)
• High personal standards and willingness to go beyond expectations
• High level of attention to detail
• Passion for working with young people, a pro-active energy and an outgoing personality will be most suitable for this role
• Ability to work independently as well as an integral member of a team
• Ability to work full-time, as well as evenings and weekends. Please note that due to the age-group of participants in our post-school programs, extensive evening and weekend work should be expected
• Valid driver’s license will be an advantage but not essential 
• Has an eye for detail
• Self-motivated
• Ability to build positive and collaborative relationships
• Ability to plan, organize, and facilitate a range of special events.
• Ability to design and write promotional material.
• Ability to plan and implement promotional programs.

CLICK HERE TO APPLY

Closing Date: 7 June, 2024