Finance Assistant: INSPIRE

Finance Assistant

Location: Remote

Closing Date: 11 January 2026

Key Responsibilities

Meeting & Coordination Support

Schedule finance meetings, circulate agendas, record decisions and action items.
Update INSPIRE monthly financial reporting monitoring files ahead of monthly finance meetings.

Finance Filing & Documentation

Maintain a real-time digital filing system in SharePoint to ensure all finance documents are correctly named, stored, and retrievable for audit.
Assist with preparing monthly/quarterly GIZ cost summaries, running balances, and transaction schedules.
Assist in drafting financial annexes, budget-versus-actuals, and supporting notes.

Financial Administration & Reconciliations

Prepare and maintain accurate financial records, ensuring completeness and correctness of financial data.
Perform bank, supplier, sub-contractor, and project-related reconciliations with high attention to detail.
Support monthly and quarterly financial reconciliations required for project reporting and donor compliance.
Assist with tracking and reconciling GIZ-funded project expenditure, ensuring alignment with donor templates and rules.
Work with finance colleagues to ensure financial data is captured timeously in SAGE and/or Intac.

Donor & Project Support

Assist in preparing financial documentation, reconciliations, and supporting schedules required for donor reporting.
Support project teams with administrative tasks linked to budget monitoring, procurement documentation, and financial record-keeping (informed by similar support functions in the cost controller role).
Liaise with sub-contractors and service providers to verify invoices, resolve discrepancies, and maintain up-to-date payment records.
Contribute to maintaining project files, ensuring compliance with internal procedures and donor requirements.

Internal Support

Assist the finance team with capturing and organising financial data for internal reporting cycles.
Support with maintaining accurate organisational financial documentation, including scanned records, filing, and digital audit trails.
Provide administrative support during audits and donor reviews, including preparation of requested financial evidence.
Help identify small process improvements to strengthen financial administration and workflow efficiency.

Qualifications, Experience and Skills:

BCom degree (Finance, Accounting, or related field).
2–3 years of finance or financial administration experience, preferably within NGOs or donor-funded environments.
Strong reconciliation skills and demonstrated accuracy in financial processing.
Strong understanding of donor financial reporting (GIZ experience advantageous)
High attention to detail and accuracy
Ability to manage competing deadlines
Strong digital literacy (Google Workspace, Sage, Excel, MS Office)
Integrity and accountability in handling financial information