Administrative Officer: City of Tshwane

Administrative Officer

Reference Number: SDTM1190-2-2025 (E)

Closing Date: 18 June 2025

Location: Themba Water Depot

Job Purpose

To provide administrative technical support to water and sanitation operations and management by implementing and coordinating processes to achieve operational goals
Manage and coordinate all asset and fleet-related issues

Grade 12
At least one year’s relevant working experience in water and sanitation operational administrative support, and fleet and asset control services
Computer literacy
Experience working with SAP will be an added advantage
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Excellent communication skills; ability to work under pressure; ability to meet deadlines; good organisation skills; ability to work with stress; ability to carry out duties and responsibilities with limited supervision; ability to make decisions and establish work priorities; emotional intelligence; intellectual and cognitive ability

Create and finalise service requests on the maintenance management tool, including capturing maintenance information
Assist in creating purchase requisitions and reservations for the procurement of products or services, and track the flow of purchase requisitions and approvals
Archive all maintenance management documentation, including timesheets, quotations, purchase requisition forms and other supporting documents
Assist the foreman with the allocation of service requests and draw up monthly performance reports for the sections
Attend to any correspondence and enquiries with regard to fleet management
Ensure the effective flow and availability of fleet-related management information
Manage the availability and reliability of vehicles and equipment for operational activities
Ensure the registration and deregistration of City-owned or leased VEMs in IMIS with the approval of the supervisor
Ensure that motor vehicle accidents are correctly registered with the necessary documents attached through the insurance claim process within 24 hours after receiving the appropriate documents
from the user, and release the claim
Conduct movable asset control and verification from time to time

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